Invoice Capture & PO Matching
Supplier invoices are read automatically, matched to purchase orders and routed for approval.
Manufacturing & Industrial · Finance
Illustrative example build, not a client case study.
Accounts payable staff re-type hundreds of supplier invoices each month and match them to POs by hand.
Technology
- AI Builder / Azure Document Intelligence
- Power Automate
- Excel / ERP
- Microsoft Teams approvals
- 1
Capture
Invoices arriving by email are picked up automatically, whether PDF or scanned.
- 2
Extract
Document AI reads supplier, invoice number, dates, line items and tax.
- 3
Match & validate
Fields are matched to the PO and goods receipt; differences are flagged.
- 4
Approve & post
Clean invoices go for approval; exceptions go to AP with the issue highlighted.
Designed to deliver
- Far less manual data entry
- Fewer payment errors and duplicates
- Clear exception queue for AP
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